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Glossary of terms.

This information is sourced from www.editors.org.za and is availabe on the website.

Copy-editing:
Clarifying meaning, eliminating jargon, polishing language by editing for grammar,
usage, spelling, punctuation and other mechanics of style; checking for consistency of mechanics and for internal consistency of facts; inserting head levels and approximate placement of art; editing tables, figures,
and lists; ensuring that references in the text are correctly cited in the bibliography; notifying the designer of any unusual production requirements.
Structural or substantive editing: Editing a manuscript for ‘global’ issues – clarifying or reorganising a manuscript for content, structure, style,
length and level; may involve copy-editing, rewriting and negotiating changes with authors.
Proofreading:
Checking proofs or final formatted, edited material for adherence to design and for minor, mechanical errors in copy (such as spelling mistakes or small deviations from style sheet), using standard proof-correction marks; may include comparing the document with earlier versions to ensure corrections
have been made, checking the accuracy of running heads, flagging locations of art and page references, verifying computer codes, and inserting page
numbers in table of contents and cross-references. Rewriting: Creating a new manuscript or parts of a manuscript based on content and research supplied by
the author; may include adding original material to a draft, deleting material, reorganising material, collaborating with other editors or producing a new
draft.
Indexing:
Producing a systematic guide or key to the contents of a manuscript; includes reading and analysing the work, choosing subjects and concepts, and arranging entries alphabetically or in some other searchable order.
Fact checking:
Checking the accuracy of facts and quotes by reference to original sources used by the author or to other sources.
Picture research:
Locating suitable photos or artwork; may include obtaining camera-ready
reproductions; preparing descriptions, working sketches and/or artist’s references or co-ordinates for illustrations, maps and diagrams; supervising
production of final artwork; obtaining permissions from and/or conducting financial negotiations with picture sources and artists; preparing labels, captions
and sources for typesetting; and organising pictures for scanning.
Desktop publishing:
Using a personal computer to create a formatted document from an electronic
manuscript according to a style template; includes sizing and placement of art; may include printing the document directly from the computer using a laser printer or sending it to a service bureau.
Project management:
Overseeing the execution of an entire project or publication from proposal or
rough manuscript to final manuscript, including assigning tasks, organising and scheduling the writing and production process and attending to
administrative details; may include budgeting, hiring members of the production team and design supervision.
Researching:
Gathering and verifying information to develop all or part of a publication.

To the client
Engaging a freelance editor
Editors work on all kinds of communications projects, from personal résumés to corporate reports, from newsletters to best-selling books, from textbooks to
brochures. Whether you are a large corporation, a small business, a government department, a nonprofit organisation, a university, technikon or school,
an advertising agency, an aspiring writer or a student working on a thesis – editors can help. Editors can make your life easier and help your
business. They know how to cut through the confusion and make your message clear, correct, attractive and appropriate to your market. Editors can
save you time and money by helping you to get it right first time and within budget. Your image is important. Editors can help you find the right tone, choose the right words and make you look good.

The following are some useful suggestions for those wishing to engage the services of a freelance editor for the first time:
• What would you like the editor to do?
For example, would you like the editor to assess the document, copy-edit it, or proofread it on hard copy or on-screen (see Glossary)? Ideally, draw up a written brief of tasks required and a style sheet. Most editors would be happy to do a sample edit.
• What is your budget?
Editors should be able to provide you with an accurate quote once they have been briefed and have assessed the document to be edited. Editors may quote according to hours, pages or words. Extras may
include printing, travelling, photocopying, couriers, telephone charges and checking corrections after they have been made.
• What is your deadline?
Discuss with the editor a schedule for receipt of material and of the completed work.
• Who is responsible?
Who in your organisation needs to approve editorial changes?
Will the editor have a relatively free hand?


The future of books.

email Darren Barker digital@printondemand.co.za

Print on Demand
Ratanga Road, G7 Sable Square,
next to Canal walk & Century City
Montague Gardens, Milnerton, Cape Town
Tel: 021 552 0683
Fax: 0866508175

If any copyright holder objects to their articles being placed on printondemand, it will be removed upon request.

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